The purpose of the Collection Development Policy is to provide direction for the Librarians responsible for choosing the materials and services which meet the informational needs of Mansfield University. Rising costs, increases in publishing output, new technologies, and expanding demands for information necessitate careful materials selection, soundly based on an understanding of the immediate and future goals of the Library and the institution it serves. A collection must be systematically shaped and developed in order to make the best use of the funds allotted to it.
North Hall Library is strongly committed to creating a virtual library in which resources will be available online anywhere anytime. Demonstrating this commitment the library is spending an increasing percentage of its allocation on materials in electronic format, making them remotely accessible whenever possible, and linking to them through the library catalog whenever appropriate and feasible.
The Collection comprises all materials in all formats acquired by the Library for the University. It includes online resources and materials housed in North Hall.
The primary goal of the Collection is to support the educational programs of the University. Secondarily it may meet other educational, research, and recreational needs of the University community.
Although the Collection is available for use by area residents, the University is the primary Community to be served and the Collection is developed on that basis.
Responsibility for the selection, development, and maintenance of the Collection rests with the Librarians, who are aware of appropriate selection tools, use patterns, collection imbalances, and the specific informational needs of library users. Input and requests for specific materials will be solicited from classroom faculty, who know the coursework and the course-related information needs of students and themselves, and other college personnel, who are aware of the informational needs of their offices. Other requests for selection of materials are accepted and reviewed by the Librarians. No approval plans or automatic patron driven acquisition systems are used in selection of library materials.
It is the joint responsibility of the Director of the Library and the Librarians to allocate the materials budget in such a way as to fulfill the library's collection development goals. The funds available for each department include an equal base appropriation plus funds based on such factors as the number of students enrolled and use of the Collection (circulation). Fluctuation in fund allocation occurs and is due to changing economic conditions.
To meet the stated goals, representative materials in all areas of knowledge will be collected, when possible, but only subject areas relating to the University's academic curriculum--departments, majors, and minors--will be developed in-depth.
The quality of content and fulfillment of academic curricular needs are the first criteria against which any potential item is evaluated. Specific considerations in choosing individual items include some or all of the following:
Both print and electronic periodicals--also known as serials, journals, or magazines and including subscription indexes--represent an ongoing commitment, and the funding and selection of periodicals differs from the funding and selection of monographs. Because of increasing subscription rates and limited funds, acquisition of a periodical requires and receives substantially more consideration than acquisition of a single monograph.
Due to limited funds and the use of interlibrary loan, back runs of periodical titles will rarely be purchased. If retrospective holdings are to be purchased, microfilm and electronic versions will be considered.
When ordering a new title, the Librarian recommends whether back issues of the periodical are to be kept and if so, in what format. For print titles, the Librarian also specifies how many years' issues are to be "On Display" (current issues, not yet bound).
The following criteria guide the recommendation to bind back issues:
Use of periodicals will be monitored regularly by means of usage statistics and analysis of interlibrary loan activity. Liaison librarians will also regularly review titles with departments.
The Library strives to provide access to representative national and regional newspapers through the online databases. Only print newspapers that can be delivered on the day of publication will be considered. Back issues will not be kept in paper format.
Non-print materials (sound recordings, video recordings, kits, realia, etc.) are evaluated on the same basis as monographs, with emphasis on the suitability of the format and the quality of the production. Non-print materials are considered a different format of subject information. Evaluation, deselection, and replacement of non-print materials follow the guidelines and procedures outlined in Selection Guidelines and Collection Maintenance/Deselection.
Electronic Resources are evaluated on the same basis as monographs as detailed in Selection Guidelines. Librarians should consult the Electronic Resources Librarian prior to ordering electronic resources to determine technical requirements and compatibility with existing computing infrastructure. Additional considerations in selecting electronic resources include the following:
CD-ROM products will be supported in one or more of the following ways:
The Library is a partial depository for U. S. Government Documents and also receives some Pennsylvania Commonwealth documents. The Documents Librarian will decide whether items are cataloged under SU DOC or LC, added to the Vertical File, or discarded.
Selection of government documents are based on the following criteria:
The Library will generally select only items that support educational programs or community needs. As a general rule, the library will try to select items in electronic format.
Archival and special materials primarily devoted to the history of the University are collected. Also included are regional and local histories, rare and unusual materials, and materials needing protection. Evaluation, deselection, and replacement follow the same guidelines and procedures outlined in Selection Guidelines and Collection Maintenance/Deselection.
The Vertical File contains maps, brochures, and pamphlets on countries, US States, and Pa cities and counties. Materials included in the Vertical File are rarely purchased, but their inclusion is evaluated on the same basis as monographs as detailed in the Selection Guidelines.
Gifts are accepted, with the understanding that the Library may dispose of or add them to the Collection at its discretion, and in the same manner as purchased materials. Gifts are given to the appropriate liaison Librarian, or, in special instances, the Director of the Library, who will make the initial decision to accept or decline the gift. The Director of the Library will be notified of all gifts that require formal acknowledgment to the donor. The acknowledgment will be done by the Director of the Library.
As a general rule, gifts will be added to the Collection following the same selection criteria as similar purchased materials. The Library assumes no responsibility for appraisal of gifts, nor will the Library accept gifts under restricted conditions.
When a gift is accepted, it becomes the property of the Library, which will determine whether it is to be added to the Collection or discarded. If a donor wishes to claim a charitable deduction for income tax purposes, the donor is responsible for providing a detailed inventory of the gifts, with a request for an acknowledgment from the Director of the Library. No member of the Library staff will provide an appraisal. If the donor wishes to make a tax claim, the donor must determine the fair market value.
If a gift is declined, it will: remain with the potential donor, be returned to the donor, or disposed of by the Librarian making the decision to decline.
The Library owns equipment that facilitates the use of library resources by patrons. The guidelines for selection of equipment include:
The deselection or removal of materials and equipment from the Collection, is an integral and ongoing aspect of collection management. It is the responsibility of the Librarians to regularly evaluate the Collection and deselect materials according to the following criteria:
The library will only retain government documents that are accessible through the library’s online catalog. The only exception to this policy will be the census collection, which will be maintained in perpetuity as part of the government document legacy collection of the libraries of the Pennsylvania Higher Education System.
The Mansfield University Library supports the American Library Association's Intellectual Freedom Statements, particularly: the Bill of Rights; and the Interpretation on Challenged Materials. "Article II, Section D.2." of the Agreement Between Association of Pennsylvania State College and University Faculties (APSCUF) and State System of Higher Education (SSHE) states: "There shall be no censorship of library materials." This statement should suffice in instances of challenges to the Collection.
The library attempts to purchase materials which represent differing opinions on controversial matters. Selection is without partisanship regarding matters of race, sex, sexual preference, religion, or moral philosophy.
Last Reviewed: September 2011